Privacy Policy

Last Modified: July 13th 2026

This Privacy Policy applies to your use of ancientbrainstutoring.com and all related services and products (the “Website”). For purposes of this Privacy Policy, the Website includes our website, online courses, tutoring services, educational materials, communications with us, and any related products or services that link to or reference this Privacy Policy. This Privacy Policy is effective as of the Last Modified date above.

 

All references to “us” and similar words such as “we” and “our” mean Ancient Brains Tutoring LLC. All references to “you” and similar words such as “your” mean the individual using the Website, and if you are using the Website on behalf of a business entity, it means both you and that business. If you are a parent or legal guardian using the Website or purchasing services for a student, “you” also includes the student to the extent applicable.

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By using the Website, you are agreeing to this Privacy Policy. If you are using the Website on behalf of a business entity, then you represent that you are authorized to use the Website on behalf of that business and you are agreeing to this Privacy Policy on behalf of both you and that business. If you are a parent or legal guardian purchasing or arranging services for a student, you represent that you have authority to provide the student’s information to us and to consent to our use of that information as described in this Privacy Policy.

 

If you do not agree to this Privacy Policy, then you may not use the Website.

This Privacy Policy does not apply to information collected by third-party websites, applications, payment processors, course platforms, or other services that we do not own or control, even if those services are linked from or integrated with the Website. Those third parties may have their own privacy policies and terms.

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Information We Collect

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Anonymous Data

If you use the Website, then we may collect Anonymous Data from you. “Anonymous Data” means information which is not personal in nature, and which does not identify you as a specific individual or business. Anonymous Data may include aggregated or de-identified information about Website usage, course participation, product performance, or service trends. We will not attempt to re-identify information that has been reasonably de-identified except as permitted by applicable law.

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Personal Data

If you use the Website, then we may collect Personal Data from you. “Personal Data” means the following types of information:

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• Basic Information: Your name, email address, and similar types of information. This may also include your phone number, mailing address, school or institution, grade level, graduation year, parent or guardian contact information, and similar contact or identifying information.

• Account Information: Usernames, passwords, security questions, and similar types of information.

• Payment Information: Payment information including credit/debit card numbers, account numbers, and similar types of information. Payment information may be collected or processed by third-party payment processors or course platforms. We generally do not intend to store full credit card numbers or payment credentials on our own systems; however, we may retain partial payment information (such as the last four digits of a card number or transaction records) for account administration and recordkeeping purposes.

• Tutoring and Educational Information: Information you provide in connection with tutoring, test preparation, courses, practice questions, assignments, assessments, scheduling, progress tracking, score reports, admissions-related goals, and other educational or tutoring services.

• Communications and Submitted Content: Information you provide when you contact us, communicate with tutors or contractors, submit questions, upload documents, participate in tutoring sessions, provide feedback, or otherwise send materials to us. This may include emails, messages, notes, documents, images, audio, video, chat content, or other materials you choose to provide.

• Session and Recording Information: If tutoring sessions, consultations, webinars, meetings, or related communications are recorded, we may collect the content of those recordings and related metadata. We will use recordings only as permitted by applicable law and our agreements or notices.

• Tutor, Contractor, and Applicant Information: If you apply to work with us, provide services to us, or communicate with us as a tutor, contractor, vendor, or business contact, we may collect information reasonably related to that relationship, including contact information, qualifications, background, tax or payment information, communications, and work-product information.

• Information We Collect Automatically: We may collect information about you automatically, including your IP address, operating system, browser ID, browsing activity, time stamps, site navigation, button clicks, and similar types of information. We may also use and/or collect cookies and other types of data files (such as web beacons and cookie-equivalent technology), some of which may be stored on your computer or electronic device for use when you use the Website. This may include device identifiers, referring URLs, pages viewed, links clicked, approximate location derived from IP address, analytics information, and information about your interactions with emails or other electronic communications.

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Unless we separately agree in writing, we are not acting as a school, school official, educational agency, or institution for purposes of FERPA, and we do not request that schools provide protected education records to us without appropriate authorization.

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If you ask us to receive information from a school, counselor, teacher, educational institution, or similar third party, you are responsible for obtaining any required consent or authorization unless we separately agree otherwise in writing.

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Sensitive Personal Data

We do not request that you submit sensitive information unless it is reasonably necessary for the services you request or otherwise specifically requested by us. Sensitive information may include Social Security numbers, government identification numbers, financial account credentials, precise geolocation, medical information, disability or accommodation information, biometric information, racial or ethnic origin, religious beliefs, or other information treated as sensitive under applicable law.

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You should not submit medical records, full Social Security numbers, government identification numbers, financial account credentials, or other highly sensitive information unless we specifically request it and you believe it is necessary for the services. If you voluntarily provide sensitive information, you consent to our use of that information for the purpose for which you provided it and as otherwise described in this Privacy Policy.

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We are not a medical provider, health plan, or health-care clearinghouse. Unless we separately agree in writing, we do not intend to receive information subject to HIPAA. If you believe information you provide may be subject to HIPAA or another specialized privacy law, please notify us before providing it.

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If you provide disability-related, accommodation-related, medical, psychological, or testing-accommodation information, we may use that information only to evaluate, coordinate, or provide the services you request; communicate with you or your parent/guardian; comply with applicable law; or protect our rights and services. We do not provide medical, psychological, diagnostic, or therapeutic services.

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Sources of Information

We may collect Personal Data from the following sources:

• Directly from you, including when you create an account, purchase a product or service, communicate with us, schedule tutoring, submit materials, complete forms, or otherwise provide information to us.

• From parents, guardians, students, tutors, contractors, or other individuals involved in the tutoring or educational relationship.

• Automatically from your browser, device, or interaction with the Website, emails, online courses, or related services.

• From third-party service providers, including course platforms, payment processors, scheduling tools, analytics providers, email or messaging providers, and similar vendors.

• From schools, organizations, or other third parties, but only if you authorize that disclosure, the disclosure is otherwise lawful, or the information is provided in connection with services requested from us.

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Children and Minors

The Website and our online services are not intended for children under 13 years of age. We do not knowingly collect Personal Data online from children under 13 without verifiable parental consent. If you are under 13, do not use the Website or provide information to us through the Website unless your parent or legal guardian has provided any required consent.

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If we knowingly collect Personal Data online from a child under 13, we will comply with COPPA to the extent applicable, including by providing required parental notices, obtaining verifiable parental consent where required, giving parents the ability to review or request deletion of the child’s Personal Data, limiting collection to what is reasonably necessary, maintaining reasonable security, and retaining the child’s Personal Data only as long as reasonably necessary for the purpose collected.

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If we learn that we have collected Personal Data online from a child under 13 without required parental consent, we will take reasonable steps to delete that information or obtain appropriate consent, as required by applicable law. A parent or legal guardian who believes that we may have collected information from a child under 13 may contact us using the contact information below.

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Students under 18 should use the Website and services only with the involvement and consent of a parent or legal guardian where required by applicable law or our applicable terms.How We Use Your Information

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Aggregated Data

We may aggregate your Personal Data with information we have about other users, individuals, and businesses, for the purpose of converting it into Anonymous Data. Once converted into Anonymous Data, we may use that Anonymous Data as provided in this Privacy Policy.

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Anonymous Data

We may use Anonymous Data for any purpose not otherwise prohibited by applicable law, without your consent, without providing notice to you, and without providing compensation to you, including sharing and selling Anonymous Data to third parties. For example, we may use Anonymous Data to analyze Website usage, evaluate course or tutoring effectiveness, improve our products and services, develop new materials, and understand general student or customer trends.

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Personal Data

We will not share or sell your Personal Data except as described in this Privacy Policy. We may use your Personal Data as follows:

• Provision and Customization of Website: We may use your Personal Data to provide the Website to you for its intended purposes, as well as to customize and/or enhance your use of the Website. This includes providing tutoring, courses, educational materials, scheduling, account access, customer support, and related services.

• Tutoring and Educational Services: We may use your Personal Data to evaluate your needs, provide tutoring or educational support, track progress, communicate with you or your parent/guardian, administer practice materials or assessments, and improve the quality of our services.     

• Communications: We may use your Personal Data to send transactional or service-related communications to you, including  scheduling messages, account notices, purchase confirmations, policy updates, security notices, and responses to your inquiries. 

• Payments: If you purchase goods or services through the Website, then we may use your Personal Data to process your purchase and payment. This includes sharing your Personal Data with third party payment processors (such as Teachable). Those third parties may process payment information under their own privacy policies and terms.

• Safety, Security, and Fraud Prevention: We may use Personal Data to protect the Website, our users, students, tutors, contractors, and business; detect, investigate, or prevent fraud, abuse, security incidents, unauthorized access, or violations of our agreements or policies; and preserve the integrity of our services.

• Legal and Business Purposes: We may use Personal Data to comply with applicable law, maintain business records, enforce agreements, resolve disputes, collect amounts owed, defend legal claims, and administer our business.

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Improvements to the Website & Our Products

If you share ideas or suggestions with us regarding improving or modifying the Website, services, materials, courses, tutoring methods, or our products, then you assign to us all rights in those ideas or suggestions, and we may use those ideas or suggestions without your consent, without providing notice to you, and without providing compensation to you. However, this section does not give us ownership of your Personal Data except as otherwise described in this Privacy Policy or our applicable agreements.

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Text Messages, Calls, and Other Direct Communications

If you provide a phone number, we may use it to call or text you regarding scheduling, tutoring, customer service, purchases, account administration, service updates, or other transactional matters. With any legally required consent, we may also use your phone number for marketing or promotional communications. Message and data rates may apply. You may opt out of marketing text messages by following the instructions in the message or contacting us, but we may still send non-marketing messages as permitted by law.

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Artificial Intelligence and Automated Tools

We do not intend to use Personal Data from students or parents to train publicly available artificial intelligence models unless we disclose that use or obtain any consent required by applicable law. Tutors, contractors, and service providers may not use Personal Data in external AI tools except as authorized by us and consistent with applicable law, our agreements, and this Privacy Policy.  We may use internal tools, including tools that incorporate artificial intelligence or automated processing, to support the delivery, improvement, and administration of our services, subject to this Privacy Policy.

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How We Share Your Information

We may share Personal Data as follows:

• With Service Providers. We may share Personal Data with vendors, contractors, tutors, consultants, platforms, payment processors, hosting providers, email providers, analytics providers, and other service providers who perform services for us or on our behalf.

• With Tutors and Contractors. We may share student, parent, scheduling, performance, communication, and related information with tutors or contractors as reasonably necessary to provide tutoring, educational support, customer service, or related services.

• With Your Consent or Direction. We may share Personal Data when you ask us to do so or when you otherwise consent.

• With Parents or Guardians. If services are purchased or arranged by a parent or legal guardian, or if we reasonably believe disclosure is appropriate for a minor student’s safety, account administration, service delivery, or legal compliance, we may share relevant information with the parent or legal guardian.

• With Professional Advisors. We may share Personal Data with attorneys, accountants, insurers, auditors, and other professional advisors.

• In Business Transfers. We may share or transfer Personal Data in connection with a merger, acquisition, financing, reorganization, sale of assets, bankruptcy, or similar business transaction. In any such transaction, we will use reasonable efforts to require the recipient to honor the commitments made in this Privacy Policy or provide equivalent data protection. If such a transaction results in a material change in how your Personal Data is used, we will provide notice as required by applicable law.

• For Legal, Safety, and Enforcement Purposes. We may share Personal Data as described in the “Compliance with Legal Process” section below.

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We do not sell your Personal Data. If our practices change, or if we engage in targeted advertising, cross-context behavioral advertising, or other activity that is treated as a “sale” or “sharing” under an applicable privacy law, we will update this Privacy Policy or provide any legally required notice and choice.

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Miscellaneous

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Missouri Privacy and Consumer Protection Laws

To the extent Missouri law applies, we will comply with applicable Missouri privacy, data-security, data-breach notification, and consumer-protection requirements, including Missouri’s data breach notification statute, § 407.1500, RSMo, and Missouri law prohibiting deceptive, misleading, or unfair practices in trade or commerce, including § 407.020, RSMo. This includes using reasonable safeguards for personal information, providing legally required notices in the event of a qualifying security breach, and using reasonable efforts to ensure that the representations in this Privacy Policy accurately describe how we collect, use, disclose, retain, and protect personal information.

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State Privacy Rights

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Residents of certain states may have additional privacy rights under applicable state privacy laws. Those rights may include the right to confirm whether we process Personal Data, access Personal Data, correct inaccuracies, delete Personal Data, obtain a portable copy of Personal Data, opt out of certain sales or sharing of Personal Data, opt out of targeted advertising, or appeal a decision regarding a privacy request. The exact scope of these rights depends on your state of residence and whether the applicable law applies to us. We will honor state privacy rights requests to the extent required by applicable law.

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Submitting a Privacy Rights Request

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You, or an authorized agent acting on your behalf, may submit a privacy rights request by contacting us using the contact information at the end of this Privacy Policy. To protect your information, we may need to verify your identity before responding, including by asking you to provide information that reasonably matches information we maintain or by confirming your request through your account or email address. We may decline to act on a request if we cannot reasonably verify your identity. We will respond to verifiable requests within the time period required by applicable law. If you use an authorized agent, we may require the agent to provide proof of authorization and may still require you to verify your identity directly.

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If we decline to take action on your request, we will explain the basis for our decision to the extent required by applicable law. Where applicable law provides a right to appeal, you may appeal our decision by contacting us using the contact information below with the subject line "Privacy Request Appeal," and we will respond within the time required by applicable law. If you have a complaint about how we have handled your Personal Data or a privacy request, you may contact us directly, and depending on your state of residence you may also have the right to submit a complaint to your state attorney general or applicable regulator.

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International Users

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The Website and services are intended for users located in the United States. If you access the Website or provide information from outside the United States, you understand that your information may be collected, used, transferred, and stored in the United States or other jurisdictions where our service providers operate. Those jurisdictions may not provide the same level of data protection as your jurisdiction. We do not intentionally target or market our services to individuals located outside the United States unless we separately state otherwise.

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Accuracy of Information

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You agree to provide accurate, current, and complete information when using the Website or services. If you provide information about another person, including a student, parent, guardian, tutor, or other third party, you represent that you have authority to provide that information and that our use of the information as described in this Privacy Policy will not violate applicable law or the rights of any person.

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Compliance with Legal Process

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We may use and share your Personal Data as follows: (a) to comply with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms, (b) to respond to lawful requests by public authorities, including to meet national security or law enforcement requirements, (c) to prosecute and defend a court, arbitration, or similar legal proceeding, (d) with our representatives and advisors, including attorneys and accountants, and (e) if we have a good faith belief that disclosure is necessary to enforce our Terms of Service or any policies referenced in our Terms of Service or to investigate or prevent illegal or wrongful, harmful, fraudulent, abusive, or unlawful actions.

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We may also preserve Personal Data, account information, communications, or submitted content if we believe in good faith that preservation is reasonably necessary to comply with law, respond to legal process, resolve disputes, protect the rights, property, or safety of Ancient Brains Tutoring LLC, our users, students, tutors, contractors, or others, or investigate potential violations of our agreements or policies.

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Data Retention & Deletion

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We may retain Personal Data for as long as reasonably necessary to provide the Website, products, and services; maintain business and financial records; comply with legal, tax, accounting, and contractual obligations; resolve disputes; enforce agreements; protect safety and security; and improve our services.

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The specific period for which we retain Personal Data varies depending on the type of information and the purpose for which it was collected. In determining how long to retain Personal Data, we consider factors such as the nature of the information, whether it is needed to provide ongoing services, the existence of an active account or relationship, our legal, tax, accounting, and recordkeeping obligations, applicable statutes of limitation, and whether retention is necessary to resolve disputes, enforce our agreements, or protect against fraud or misuse. Personal Data relating to children under 13 is retained only as long as reasonably necessary for the purpose for which it was collected.

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You may request that we access, correct, or delete Personal Data that you have provided to us by contacting us using the information below. We will respond to requests as required by applicable law. We may decline or limit a request where permitted by law, including where we need to retain information for legitimate business purposes, legal compliance, dispute resolution, security, fraud prevention, or enforcement of our agreements.

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We may delete, de-identify, or anonymize Personal Data when we determine that it is no longer reasonably necessary for the purposes described in this Privacy Policy.

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Testimonials, Reviews, and Publicity

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We will not use a student’s name, image, likeness, testimonial, review, score improvement, school admission result, or similar personally identifying information for marketing or publicity without consent where required by applicable law. We may use de-identified or aggregated results, feedback, or performance information as otherwise described in this Privacy Policy.

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Cookies & Tracking Data

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You may restrict our ability to use cookies and certain other types of data files by adjusting the settings on your device or browser. However, please note that if you create such restrictions, all or parts of the Website may not operate as intended (or at all).

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We may use cookies, pixels, web beacons, analytics tools, and similar technologies to operate the Website, remember preferences, understand usage, improve performance, measure communications, and support marketing or analytics. Third-party platforms or service providers may also use cookies or similar technologies in connection with services they provide to us.

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Your browser or device may allow you to block or delete cookies. Some browsers may transmit “Do Not Track” or similar signals. Because there is not a uniform standard for responding to such signals, the Website may not respond to them unless required by applicable law.

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Where required by applicable law, we will treat a recognized universal opt-out preference signal, such as the Global Privacy Control, that is transmitted by your browser or device as a valid request to opt out of the sale or sharing of Personal Data or of targeted advertising for that browser or device.

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Marketing Communications

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You may opt out of marketing emails by using the unsubscribe link or instructions included in those emails or by contacting us. We may still send you non-marketing communications, including messages about your account, transactions, tutoring, purchases, security, legal notices, or changes to our terms or policies.

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If we send commercial emails, we intend to comply with applicable email marketing laws, including by honoring valid opt-out requests as required by law.

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Security

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We use reasonable efforts to protect your information, especially your Personal Data and payment information. Those efforts may include administrative, technical, and physical safeguards appropriate to the nature of the information we maintain. However, since the Internet is not a 100% secure environment, we cannot ensure or warrant the security of any information you transmit to us, and you provide information to us at your own risk. To the fullest extent permitted by applicable law, we will not be liable for any unauthorized access, use, or disclosure of your information except where such liability cannot be excluded by law. Further, it is your responsibility to protect the security of your account credentials.

You should not share your password or account credentials with anyone. If you believe your account, communications, or information may have been compromised, please contact us promptly.

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Data Breach Notice

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If we determine that a security incident requires notice under applicable law, we will provide notice to affected individuals, regulators, consumer reporting agencies, or others as required by applicable law. For Missouri residents, this may include notice under Missouri’s data breach notification statute if applicable Personal Data maintained in computerized form is subject to unauthorized access and acquisition requiring notice.

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Third-Party Services

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The Website or our services may link to or integrate with third-party services, including course platforms, payment processors, scheduling tools, video-conferencing services, email providers, analytics tools, and other websites or applications. We are not responsible for the privacy practices of third parties that we do not own or control. You should review the privacy policies and terms of any third-party services you use.

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Power to Amend This Privacy Policy

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We may amend this Privacy Policy at any time, for any reason, by posting an updated version on the Website or otherwise providing notice as required by applicable law, and your continued use of the Website after the amended Privacy Policy is posted on the Website will constitute your acknowledgment and agreement to the amended Privacy Policy. However, to the extent the amended Privacy Policy materially alters your rights or obligations in this Privacy Policy, the amended Privacy Policy will become effective upon the earlier of (a) your continued use of the Website with actual knowledge of the amended Privacy Policy, or (b) 30 days after the amended Privacy Policy is posted on the Website.

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If applicable law requires consent for a material change in how we collect, use, or share Personal Data, we will seek consent as required.

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Contact

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If you have any questions or comments about this Privacy Policy, how we collect and use your information, or your choices and rights regarding the same, then you may contact us at luke@ancientbrainstutoring.com. Please do not send sensitive information by email unless we specifically request it and you use a secure method approved by us.